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COVID-19 Event Planning Update (August 20, 2020). Currently, the University is not allowing events on campus. All public and private gatherings of any number of people are prohibited. [https://we-are.usc.edu/faqs/faq-events-and-activities/] Once we receive approval to host events, we will be following the University Event Guidelines. Please review the new USC Event Planning Guidelines. We have a few new policies that we would like for you to be aware of. If you have any questions, please contact the venue production office.
COVID-19 (July 13, 2020)
The University has a new Student Organization Event Approval Process. This was created to allow all student organization events to be thoroughly reviewed by Student Affairs and an Events Committee. This process is for hosting events on campus. Events held virtually are not required to go through this approval process. Virtual events require a completed University Event Permit Application (UEPA).
The new Student Organization Event Approval Process will now require all events to be submitted at least eight (8) weeks in advance. Events for Spring 2021 will be considered 2 months before the event date. You can request to “hold” the event space.
Note: All student organization events that were scheduled for August or September 2020 will be cancelled.
Student Org Event Approval Process
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All requests have to be submitted at least eight (8) weeks prior to proposed event date.
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A completed online reservation request form through Trojan Event Services (TES) website (trojanevents.usc.edu).
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Completion of a University Event Permit Application (UEPA).
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Social distanced diagram
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Event timeline with day-of registration process, load-in, and load-out times.
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Student Affairs reviews your submitted materials. Incomplete documents will not be reviewed.
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If pre-approved by Student Affairs, you will schedule a time to present your requested event to the USC Events Committee for final approval at least 5 weeks before the event date.
Upon completion of your event presentation to the USC Events Committee, you will be notified on the status of your requested event. Please note that your event is not confirmed until you have presented to the Events Committee and received written confirmation.
Events submitted less than 8 weeks before the event date will be denied and can be held virtually.
If you’d like more information on hosting an event virtually, please check out the USC Virtual Student Life website. https://virtualstudentlife.usc.edu/
***The physical office of Trojan Event Services is temporarily closed. All staff are working remotely and will respond to your email.***
If you have questions regarding an existing event/meeting or in the future, please email the production office directly. You can find each production email address on our Contact Trojan Event Services page.
Please contact Trojan Event Services if you are looking for venue space for a small or large meeting, performance, reception, or conference, as well as any one of our many outdoor venues. We are here to provide venue space options for your meeting or event.
TCC Ballroom Update: Please note the new Social Dance Approval Process (effective Jan 8, 2019) and Social Dance Approval Form.
**Effective July 1, 2018, please note the new venue and staffing rates for Trojan Event Services. All reservation requests received on or after July 1st will be charged the new rates.**
