Reservation requests must be made a minimum of six (6) weeks prior to the event
Events that exceed their reserved time will be charged a late-vacate fee equal to 1.5 times the prevailing rate for both rental and staffing.
Marketing
Event advertising may not take place until we have received your signed Event Status Report and deposit.
Marketing materials may be subject to review by the Bovard Production Office for compliance with USC policies.
Advertising may not indicate that the University of Southern California is sponsoring the event without the express written consent of the Bovard Production Office.
Prohibited items
The following items are prohibited inside Bovard Auditorium
Confetti, glitter, pom poms, streamers, noise makers (such as whistles or horns), large floral bouquets, balloons, food, beverages (excluding closed water containers), alcohol, illegal drugs, smoking, vaping, firearms, knives, explosives, lighters, laser pointers, sticks, poles, inflatables, frisbees, balls, umbrellas, strollers, skateboards, chairs, and pets (service animals are allowed).
Conduct
Bovard Auditorium must be left in the same condition as at the beginning of the event.
Clients are responsible for the behavior of their guests. Damages, debris, or extraordinary trash left by guests may incur a charge against the cleaning & damage deposit
Guests that disrupt an event causing delays may trigger late-vacate charges to be assessed.
Jumping on or off the stage is strictly prohibited. This frequently results in injury or damage to the stage.
Clients should follow directions from Trojan Event Services staff at all times.
Procedures
Reservations
To request a reservation please visit our main webpage and click on “Reserve Bovard Auditorium”
Event Status Report
The Event Status Report (ESR) is the agreement between Trojan Event Services and the client and details the event costs and client responsibilities (with due dates) for each event
Please read your ESR carefully and make sure the information, particularly your timeline, is correct.
Please sign your ESR and return it to the Bovard Production Office within five (5) days of receipt.
Payments
The non-refundable deposit is due with the signed ESR. This deposit is credited to your balance due and holds the venue for the date and time detailed in the ESR
The full balance is listed on your ESR and is due two (2) weeks prior to your event.
Events at Bovard Auditorium require a $1000 cleaning & damage deposit due two (2) weeks prior to your event. This deposit will be refunded after the event if there is no damage or extraordinary cleaning required. The cleaning & damage deposit is not included in the total listed on your ESR.
Internal USC clients may pay with an ISD payment. We also accept credit cards, business checks, cashier’s checks, ACH and wire transfers. We do not accept personal checks or cash.