Make A Reservation (Outdoor)

COVID-19 (July 13, 2020) – Please review the new Student Organization Event Approval Process before submitting your reservation request form.

Note: Guidance for USC Event Planning issued by the COVID-19 Emergency Operations Center (March 2020)

This form will allow you to request non-Virtual EMS locations as well as the Piazza, McClintock Lawn and The Great Lawn at the University Village. The form allows you to place a reservation request for outdoor venues over which Trojan Event Services has jurisdiction. An Outdoor Production Manager will be in contact with you regarding the status of your reservation request, cost, and paperwork details. Reservation requests must be submitted AT LEAST 8 weeks in advance. This applies to all outdoor locations requested through Trojan Event Services.
  • Non-university clients are not permitted to reserve outdoor venues during the academic year. During the summer, venue spaces are limited. Please speak with a Production Manager for permitted locations.
  • Student organizations cannot reserve outdoor spaces during Welcome Week.
  • If a student organization hosts an event during the summer, the primary contact must be a current USC student and member of the organization on the day of the event.
  • **TOMMY TROJAN: Please note that nothing (ie, tables, chairs, tents, etc.) can be placed in front of Tommy Trojan. The use of that space requires your set-up to be to the left or right of Tommy Trojan. NOTHING can be placed in view of the statue. Your approved diagram must comply with this policy. If your set-up violates this policy on the day of your event, you will be asked to adjust your set-up.
  • **TOMMY TROJAN: 1- 10’x10′ size tent or pop-up is allowed for all reservations at Tommy Trojan/Hahn Plaza. If your set-up exceeds 1-10’x10′ tent/pop-up, the Outdoor Production office can assist you with finding another location such as Trousdale or Alumni Park.
  • Food trucks are allowed on Trousdale (near VKC), McCarthy Quad and Pardee Plaza only. No exceptions.
  • Reservations are first-come, first-served. Refundable venue deposits are required for Tommy Trojan, McCarthy Quad, Alumni Park, and Founders Park. Please be as specific as possible when entering your request details. If you have any questions while filling out this form please contact us via email at odprod@usc.edu or call us at 213-740-6728.
  • The outdoor spaces can not be used for consecutive, multi-day events. Nor more than 2 consecutive days.

Note: **Effective July 1, 2018, please note the new venue and staffing rates for Trojan Event Services. All reservation requests received on or after July 1st will be charged the new rates.**

  • All student organization events require a TES Co-sponsorship Form to be completed as per Trojan Event Services policy. Please note the additional requirements of TES as included on the form.
McCarthy QuadUSC Village Catering Inquiry
If you are hosting an event at the Village with food, you must first complete the link below to request catering from a USC Village restaurant:
USC Village Catering Inquiry Form
NOTE: You are required to submit this inquiry and obtain a quote before exploring catering options outside the USC Village, if so desired.
Amplified Sound Policy
In general, amplified sound is permitted in Hahn Plaza at Tommy Trojan from 12pm-1pm, Monday through Friday.

  • Large amplified sound events (bands, DJs, dances, performances, etc.) may request the use of amplified sound after 6pm-11pm on Fridays or 8am-11pm Saturday and Sunday.
  • Small amplified sound events (welcome speeches, lectures, announcements, etc.) will be accommodated on a case by case basis.
  • All amplified sounds events are booked at the discretion of the Trojan Event Services.
  • Amplified sound events may not disrupt previously scheduled events or academic classes.
  • No more than one amplified sound event may take place at one time.
  • Note: TES does not provide our stage, audio equipment or staffing for events at the University Village.
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