COVID 19 (August 13, 2021): See importantevent announcement and signage on the Trojan Event Services home page that’s required for events effective immediately.
COVID 19 (July 16, 2021): You are now able to submit a reservation request for your event or meeting with Trojan Event Services. All events/meetings are required to follow USC’s Phase 5 guidelines. These guidelines are subject to change in accordance with LA County Department of Public Health’s recommendations and requirements. This guidance is also subject to change based on USC’s COVID response. Please follow all guidance and requirements for masking, physical distancing and hand sanitizer stations.
Re-Opening Update (March 31, 2021). We are allowing booking reservations for Fall 2021. Please note that we are in the process of getting Event Guidelines from the university as determined by national, local and university personnel. Once issued, the Guidelines will be posted here.
COVID-19 Event Planning Update (August 20, 2020). Currently, the University is not allowing events on campus. All public and private gatherings of any number of people are prohibited. [https://we-are.usc.edu/faqs/faq-events-and-activities/] Once we receive approval to host events, we will be following the University Event Guidelines. Please review the new USC Event Planning Guidelines. We have a few new policies that we would like for you to be aware of. If you have any questions, please contact the venue production office.
This form will allow you to request non-Virtual EMS locations as well as the Piazza, McClintock Lawn and The Great Lawn at the University Village. The form allows you to place a reservation request for outdoor venues over which Trojan Event Services has jurisdiction. An Outdoor Production Manager will be in contact with you regarding the status of your reservation request, cost, and paperwork details. Reservation requests must be submitted AT LEAST 8 weeks in advance. This applies to all outdoor locations requested through Trojan Event Services.
Non-university clients are not permitted to reserve outdoor venues during the academic year. During the summer, venue spaces are limited. Please speak with a Production Manager for permitted locations.
Student organizations cannot reserve outdoor spaces during Welcome Week.
If a student organization hosts an event during the summer, the primary contact must be a current USC student and member of the organization on the day of the event.
**TOMMY TROJAN: Please note that nothing (ie, tables, chairs, tents, etc.) can be placed in front of Tommy Trojan. The use of that space requires your set-up to be to the left or right of Tommy Trojan. NOTHING can be placed in view of the statue. Your approved diagram must comply with this policy. If your set-up violates this policy on the day of your event, you will be asked to adjust your set-up.
**TOMMY TROJAN: 1- 10’x10′ size tent or pop-up is allowed for all reservations at Tommy Trojan/Hahn Plaza. If your set-up exceeds 1-10’x10′ tent/pop-up, the Outdoor Production office can assist you with finding another location such as Trousdale or Alumni Park.
Food trucks are allowed on Trousdale (near VKC), McCarthy Quad and Pardee Plaza only. No exceptions.
Reservations are first-come, first-served. Refundable venue deposits are required for Tommy Trojan, McCarthy Quad, Alumni Park, and Founders Park. Please be as specific as possible when entering your request details. If you have any questions while filling out this form please contact us via email at firstname.lastname@example.org or call us at 213-740-6728.
The outdoor spaces can not be used for consecutive, multi-day events. Nor more than 2 consecutive days.
Student Organization Co-Sponsorship
All student organization events require a TES Co-sponsorship Form to be completed as per Trojan Event Services policy. Please note the additional requirements of TES as included on the form.
USC Village Catering Inquiry If you are hosting an event at the Village with food, you must first complete the link below to request catering from a USC Village restaurant:USC Village Catering Inquiry FormNOTE: You are required to submit this inquiry and obtain a quote before exploring catering options outside the USC Village, if so desired.Amplified Sound Policy
In general, amplified sound is permitted in Hahn Plaza at Tommy Trojan from 12pm-1pm, Monday through Friday.
Large amplified sound events (bands, DJs, dances, performances, etc.) may request the use of amplified sound after 6pm-11pm on Fridays or 8am-11pm Saturday and Sunday.
Small amplified sound events (welcome speeches, lectures, announcements, etc.) will be accommodated on a case by case basis.
All amplified sounds events are booked at the discretion of the Trojan Event Services.
Amplified sound events may not disrupt previously scheduled events or academic classes.
No more than one amplified sound event may take place at one time.
Note: TES does not provide our stage, audio equipment or staffing for events at the University Village.